A virtual board meeting is a great method for the board of directors of a non-profit to get together without having to travel. However, virtual meetings may present unique challenges that must be addressed. Some issues can be addressed with the use of the appropriate tools to meet the needs of your board however others require more thought and careful consideration. There are many tools to help you organize your online board meeting in a way that is efficient.
A well-planned agenda is vital to ensure maximum effectiveness at your online board meeting. Include specific topics for discussion, as well as the time allotted and desired conclusion. This will ensure that meetings remain focused on the most important topics and will reduce the chance that the discussion will drift off the topic or taking too long.
It’s a good idea ensure that all your board members are aware https://www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance of the tools they require before you begin your meeting. Give clear instructions on how to log in to the video conference. Also, encourage them to shut down any program that may consume bandwidth or interfere with audio. Also remind them to stay away from a brightly lit space during the time they’re participating in case it’s difficult for others to see their screens.
The best tool for facilitating an online board meeting is a collaboration application. This will allow board members to easily prepare for meetings via virtual technology and also attend the meetings. Select an app that can reduce meeting preparation time with the ability to build a book for your board and the ability to easily distribute agendas and meeting materials in advance of the meeting. Look for an app which lets you share documents in real-time and lets participants highlight and add annotations.